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Cookie Policy

HR-Tek System

Last Updated: November 2025

This Cookie Policy explains how HR-Tek System, operated natively (“Company”, “we”, “us”), uses cookies and similar technologies on its website, web applications, and digital platforms in compliance with the EU General Data Protection Regulation (GDPR) and the ePrivacy Directive (Directive 2002/58/EC).

This Policy should be read in conjunction with our Privacy Policy and GDPR Compliance Policy.

1. What Are Cookies?

Cookies are small text files that are placed on your device (computer, tablet, mobile phone) when you visit a website. They are widely used to make websites function properly, enhance user experience, enable security features, and provide analytical insights.

Cookies may be:

Session Cookiesdeleted when you close your browser
Persistent Cookiesstored for a defined period
First-Party Cookiesset by HR-Tek System
Third-Party Cookiesset by external service providers

3. Types of Cookies We Use

3.1Strictly Necessary Cookies (Always Active)

These cookies are essential for the operation of our platform and cannot be disabled.

Purpose
  • User authentication and secure login
  • Session management
  • Security and fraud prevention
  • Load balancing and system stability

Legal Basis: Legitimate Interest / Contractual Necessity

3.2Functional Cookies

These cookies enable enhanced functionality and personalization.

Purpose
  • Remembering user preferences
  • Language or region settings
  • Platform configuration choices

Legal Basis: User Consent

3.3Analytics & Performance Cookies

These cookies help us understand how users interact with the platform.

Purpose
  • Monitor traffic and usage patterns
  • Improve platform performance and UX
  • Identify errors and optimize features
Data Collected
  • Pages visited
  • Time spent on features
  • Navigation paths
  • Device and browser metadata

Legal Basis: User Consent. Analytics data is aggregated and anonymized wherever possible.

3.4Security & Compliance Cookies

These cookies help protect the platform and ensure compliance.

Purpose
  • Detect suspicious activity
  • Prevent unauthorized access
  • Enforce access controls

Legal Basis: Legitimate Interest

3.5Marketing & Tracking Cookies

Currently, HR-Tek System does NOT use marketing, advertising, or cross-site tracking cookies.

If such cookies are introduced in the future:

  • Explicit opt-in consent will be obtained
  • This Policy will be updated accordingly

4. Third-Party Cookies

We may use GDPR-compliant third-party tools for:

  • Cloud hosting
  • Performance monitoring
  • Security analytics

Third-party providers may set cookies subject to their own policies.

All such providers are vetted and bound by data protection agreements. A list of third-party processors is available upon request.

5. Cookie Consent Management

5.1 Consent Banner

Upon first visit, users are presented with a cookie banner that allows them to:

  • Accept all cookies
  • Reject non-essential cookies
  • Customize cookie preferences

No non-essential cookies are placed before consent is given.

5.2 Managing or Withdrawing Consent

Users may:

  • Modify cookie preferences at any time
  • Withdraw consent without affecting essential services

Cookie settings can be accessed via:

  • Cookie banner settings
  • Browser configuration

6. How to Control Cookies via Browser

Users may control or delete cookies through browser settings:

  • Chrome
  • Firefox
  • Safari
  • Edge

Disabling cookies may limit certain features or functionalities of the platform.

7. Data Collected via Cookies

Cookies may collect:

  • IP address (anonymized where possible)
  • Device and browser type
  • Session identifiers
  • Platform interaction data

No cookie data is used to:

  • Identify individuals directly
  • Make automated decisions with legal or significant effect

8. Data Retention

  • Session cookies expire automatically
  • Persistent cookies are retained only for defined durations
  • Analytics cookies have limited retention periods
  • Cookie data is deleted when no longer required

9. International Data Transfers

If cookie-related data is processed outside the EEA:

  • Appropriate safeguards (SCCs) are applied
  • Data is encrypted and access-controlled
  • GDPR-equivalent protection is ensured

10. Updates to This Cookie Policy

This Policy may be updated due to:

  • Legal or regulatory changes
  • Introduction of new technologies
  • Platform enhancements

Changes will be reflected in the “Last Updated” date.

11. Contact Information

For questions regarding cookies or data protection:

HR-Tek System

Email:support@hrteksystem.com

Phone:+91-9335870619